STEPS ON APPLYING FOR PLANNING CERTIFICATES
The electronic Planning Certificates are system-generated certificates that are issued through the Mombasa e-DAMS system. They represent approval of all prerequisite documents (e.g. approved survey plan, scheme plan amended RIM, Deed Plan and final approval letter from National Ministry of Lands in Mombasa) based on the specific planning certification that the developer or property owner is seeking.
- Planning certificates include the following:
- Subdivision
- Change of User Certificate
- Consolidation
- Consolidation & Change of User Certificate
- Extension of User
- Extension of Lease
- Renewal of Lease Certificate
Upon submission of the online application form, the County Government of Mombasa officers are able to review, invoice, assess and approve the applications through the platform. The registered planners and surveyors are able to make these applications on behalf of the property owners.
The assessment process also involves the National Ministry of Lands, Regional Ministry of lands, National Land Commission, Regional Physical Planning department and the Regional Surveyor of Kenya. The applicant shall ensure all the regulatory bodies have given their positive comments before finally applying for the relevant planning certificate.
There are several payment options provided for the clients through an electronic payment platform (such as M-PESA, RTGS, Local Bank Transfer, Cash Deposits at KCB and others). The County Government of Mombasa receives the payment in real-time and a permit is generated immediately.
Once approved, the digitally signed electronic certificates are generated and made accessible to the applicants for download and printing. The certificates have a QR code embedded as part of the security feature for authentication.
1.
Log into www.edams.mombasa.go.ke
2.
Login or Register an account as Planner or Surveyor.
3.
Select the Apply for Subdivision (or any other certificate that you require Change of User, Consolidation of Land, Extension of User, Change of User and Consolidation, Extension of Lease and Renewal of Lease).
4.
Select the Apply for Subdivision (or any other certificate that you require Change of User, Consolidation of Land, Extension of User, Change of User and Consolidation, Extension of Lease and Renewal of Lease).
5.
A notification for payment shall be sent via SMS or email. Open the invoice and select Pay Now.
6.
Upon successful payment, a Circulation letter will be automatically generated by the system.
8.
Download and print the circulation letter. This letter shall be used to gather comments from all relevant government bodies (i.e. Regional Ministry of lands, National Land Commission, Regional Physical Planning department and the Regional Surveyor of Kenya).
9.
Fill the online application form and attach the circulation letter with comments and any other document requested and Submit. The application will move into the technical assessment stages and approval.
10.
Once approved, a digitally signed electronic PPA2 will be generated by the system. Download and print the PPA2. The PPA2 can be used to acquire final approvals from other government bodies.
11.
Once all documents are acquired (i.e. Approved Survey plan, RIM-amended/Deed Plan, Final Approval letter from Ministry of Lands Mombasa, Approved Scheme Plan) log into the system and “Apply for the Subdivision Certificate’’
12.
The county director of planning shall review the application and approve/reject the application. A digitally signed certificate will be automatically generated by the system.
13.
Download and print your certificate